Print shop invoicing that gets you paid faster.
An approved quote becomes an invoice and a production job in the same second. Send the link, take the deposit on Stripe, and the money lands in your own account — 2.9% + $0.30, plus a 0.6% ManagePrint fee.
INV-1043
Spring League Kit
Invoice
Bayline Print Co.
1420 Harbor Way
Oakland, CA, 94607
(510) 555-0148
baylineprint.co
hello@baylineprint.co
| Invoice Date | August 10, 2026 |
| Terms | 50% deposit, balance on pickup |
| Due Date | August 24, 2026 |
| PO Number | RAC-2211 |
| Delivery | Pickup |
| Production Due | August 20, 2026 |
| Customer Due | August 22, 2026 |
Bill To
Dana Whitmore
Riverside Athletic Club
88 Mission Ave
San Rafael, CA, 94901
dana@riversideac.com · (415) 555-0163
| Product | Description | Type | Color | Sizes | Qty | Unit Price | Total |
|---|---|---|---|---|---|---|---|
Group A2 lines · 114 pcs combined | |||||||
| Next Level 3600 | League tee | Screen Print | Navy | S×12@ $12.75M×24@ $12.75L×20@ $12.75XL×12@ $12.752XL×6@ $14.50 | 74 | — | $954.00 |
Locations Full Front · Puff base +$0.75/pcLeft Sleeve | |||||||
| Next Level 3600 | League tee | Screen Print | White | S×6@ $12.75M×14@ $12.75L×12@ $12.75XL×8@ $12.75 | 40 | — | $510.00 |
Locations Full Front | |||||||
| Richardson 112 | Coaches cap | Embroidery | Navy / White | OSFA×24 | 24 | $18.00 | $432.00 |
Locations Front | |||||||
| Fee | Description | Qty | Taxed | Total |
|---|---|---|---|---|
| Screen setup | $25.00 each | 3 | $75.00 | |
| Rush — under 5 business days | 10% of subtotal | 1 | $189.60 |
Notes
Pickup at the shop after 3pm Friday. Ask for Dana at the front counter.
A deposit of $1,163.25 (50%) is required to begin work. The remaining balance of $1,163.25 will be due upon completion.
Powered by Manage Print
The page your customer opens from the link — the same document you see, with the 50% deposit already worked out.
Approve. Send. Get paid.
Nothing is re-keyed between the quote, the invoice, and the job. They're the same record, seen from three angles.
- Step 1
The customer approves
Approve it yourself or let the customer sign off on the shared quote link. Either way the invoice is written in the same second, carrying every line item, size breakdown, print location, fee, PO number, due date, and term across — plus a pending production job, so nothing waits on somebody remembering to make one.
- Step 2
The invoice goes out
Email it from ManagePrint with a Pay Now button, or copy the payment link and paste it into the thread you already have going. The invoice records when it went out and when you last followed up, so nobody has to guess whether it was sent.
- Step 3
The deposit comes in
Set a deposit as a percentage or a flat number and the pay button asks for that first — “Pay Deposit $1,163.25” — then the remaining balance when the work is done. The document spells out both, so the customer isn't surprised by the second charge.
- Step 4
The floor starts printing
The job is already on the board, one part per line item, with each print location reset to pending so a worker can tap them off as they're run. The invoice, the quote, and the job stay linked from every direction.
Screen printing invoice software that bills the way you already bill
Most shop software makes you adopt its opinions about fees, terms, and statuses. ManagePrint asks you for yours and then uses them everywhere.
Your fee list, not ours
Screen setup, art and digitizing, rush, bag and tag — save each one once, flat or as a percent of subtotal, taxable or not. They're one dropdown away on any quote or invoice, and the ones you mark show-by-default land on every new quote automatically.
Terms are text, not an enum
Net 30 is in the list, and so is “50% deposit, balance on pickup”, because that's what half of shops actually run on. Save a customer's default terms once and every new quote for them fills it in.
Statuses you named
Invoices carry your workflow statuses — rename them, recolor them, reorder them, add your own — tracked separately from paid/partial/unpaid so “In Production” and “Deposit received” never fight over the same badge.
| Name | Amount | Taxed | Default | |
|---|---|---|---|---|
Screen setup Per color, per location | $25.00 | |||
Art & digitizing Flat, per new design | $45.00 | |||
Rush — under 5 business days Percent of subtotal | 10% | |||
Shipping & handling | $18.00 | Yes | Yes | |
Bag & tag Per piece | $1.25 |
Fee presets in Settings. Saved once, one dropdown away on every quote and invoice after that.
The same thinking runs through the rest of the app — workflow statuses, preproduction stages, price matrices. See how the workflow bends to your shop.
Deposits, partials, and the customer who still writes checks
Card payments run through Stripe Checkout, straight into your own connected account. Everything else — cash, check, bank transfer, Venmo, Zelle — gets recorded by hand with a note, in the same ledger, so the balance on an invoice is always the real balance.
Payments
$48,236.50
$9,412.75
$2,326.50
138
| Date | Invoice | Customer | Status | Amount | Fee |
|---|---|---|---|---|---|
| Aug 14, 2026 | INV-1041 | Northgate Dance Boosters | succeeded | $3,180.00 | $19.08 |
| Aug 13, 2026 | INV-1039 | Cedar Grove Brewing | succeeded | $842.50 | $5.06 |
| Aug 12, 2026 | INV-1043 | Riverside Athletic Club | succeeded | $1,500.00 | $0.00 |
| Aug 11, 2026 | INV-1036 | Harbor Point High School | succeeded | $2,244.00 | $13.47 |
| Aug 10, 2026 | INV-1035 | Bayside Yoga | succeeded | $396.00 | $2.38 |
- Every payment lands on the invoice with its date, amount, and method, running toward the total. Take three installments and you can read all three back.
- Unpaid, partial, and paid are tracked apart from your workflow statuses, so filtering the invoice list by what you're owed never disturbs where the work is.
- The dashboard lists what's owed by due date with the remaining balance on each, and a reminder with a fresh pay link goes out in one click.
One link. Five invoices. One payment.
The school orders four times in a season and wants one check. That used to mean a spreadsheet and a promise to sort it out later.
3 invoices · Pay all at once
From
Bayline Print Co.
1420 Harbor Way
Oakland, CA, 94607
hello@baylineprint.co
(510) 555-0148
Bill To
Marisol Reyes
Northgate Dance Boosters
310 Northgate Blvd
Novato, CA, 94947
boosters@northgatedance.org
INV-1051
Spring showcase tees
$1,284.00
INV-1047
Coaches polos
$612.50
INV-1044
Studio banners
$468.00
Powered by Manage Print
Pick any set of unpaid invoices for the same customer and ManagePrint bundles them into one combined invoice with its own number and its own pay link. The customer sees each original listed, and pays once.
When it settles, the money is split back across the originals in proportion to what each one still owed — down to the cent, with the last line absorbing the rounding. Each original goes paid, each records its own payment, and every job's books stay right. Nothing is double-counted, and the invoice keeps a badge pointing back at the combined invoice it was paid through.
If someone pays one of the originals directly in the meantime, the combined payment still settles correctly: it checks what is actually still owed at the moment the money arrives, not what was owed when you bundled them.
QuickBooks Online sync, so nobody re-types Friday's invoices
Connect QuickBooks Online once from Settings. Paid invoices export on their own after that, on the Professional plan.
Paid invoices, on your cadence
Daily, weekly, monthly, or off — and a Sync now button when you want it in the books before you close the laptop. Only paid invoices export.
Totals that tie out
Fees and sales tax post as their own lines, so the QuickBooks invoice totals to the same number ManagePrint shows. No reconciling a gap every month.
Customers matched, not duplicated
Each export finds the QuickBooks customer by name or creates one, and carries your invoice number across as the document number.
Never posted twice
An invoice is stamped the moment it lands in QuickBooks, so a re-run, a retry, or a second sync skips it. Reconnecting doesn't re-export your history.
3.5% all-in. Here's the split.
Payment collection runs on Stripe on every plan. The money moves through your own Stripe account — ManagePrint never holds it.
Connect Stripe during the trial so you're ready to go; collecting real money starts when you subscribe. Storefront sales run on the same terms — see online stores.
Common questions
What shops ask before they move their billing.
Send your next invoice from ManagePrint.
14 days free, no credit card. Build a quote, approve it, and watch the invoice, the pay link, and the production job appear together.